Assessor Resource

TLIA3018
Organise despatch operations

Assessment tool

Version 1.0
Issue Date: May 2024


This unit involves the skills and knowledge required to organise despatch operations in accordance with codes/regulations and workplace requirements in the transport and logistics industry.

It includes planning and organising despatch operations, organising the storage and despatch of stock, and completing all required documentation and records.

Work is performed under some supervision generally within a team environment.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Plan and organise despatch operations

1.1

Knowledge of product characteristics and workplace procedures are applied to stock analysis

1.2

Resources including manual handling equipment, employee competencies, storage areas and goods management equipment are identified to match product characteristics

1.3

Deadlines are scheduled to meet order requirements

1.4

Work processes are planned to meet deadlines

2

Organise the storage and despatch of stock

2.1

Employees, equipment and storage areas are allocated and supervised

2.2

Individuals are informed of work requirements and deadlines

2.3

Work processes are monitored to ensure that human resources and equipment are maintained at productive levels in accordance with workplace procedures and work health and safety (WHS)/occupational health and safety (OHS) requirements

2.4

Stock discrepancies are noted and reported in accordance with company procedures

3

Complete documentation

3.1

Required despatch documentation and records are confirmed

3.2

Required despatch documentation and records are completed clearly and proofread

3.3

Required despatch documentation and records are processed in accordance with workplace procedures

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

applying relevant legislation and workplace procedures

communicating and working effectively with others

estimating size, shape and special requirements of goods and loads

identifying relevant stock and goods coding and labelling, including Australian Dangerous Goods (ADG) Code and International Maritime Dangerous Goods (IMDG) Code markings

modifying activities depending on operational contingencies, risk situations and environments

monitoring work activities in terms of planned schedule

operating and adapting to differences in equipment in accordance with operating procedures

reading, interpreting and following relevant instructions, procedures, information and signs

reporting and/or rectifying identified problems, faults or malfunctions promptly, in accordance with regulatory requirements and workplace procedures

selecting and using relevant equipment and communications technology

selecting and using required personal protective equipment conforming to industry and WHS/OHS standards.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

documentation and record requirements for despatch operations

equipment used when organising despatch operations, and the precautions and procedures that should be followed in its use

housekeeping standards and procedures

operational work systems, equipment, management and site operating systems for organising despatch operations

problems that may occur and appropriate action that can be taken to resolve these problems

regulations relevant for organising despatch operations, including the ADG Code and relevant bond, quarantine or other legislative requirements

relevant WHS/OHS and environmental protection procedures and guidelines

site layout and obstacles

workplace procedures and policies for organising despatch operations.

As a minimum, assessors must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations current at the time of assessment.

As a minimum, assessment must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations current at the time of assessment.

Assessment must occur in workplace operational situations where it is appropriate to do so; where this is not appropriate, assessment must occur in simulated workplace operational situations that replicate workplace conditions.

Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate.

Resources for assessment include:

a range of relevant exercises, case studies and/or simulations

applicable documentation including workplace procedures, regulations, codes of practice and operation manuals

relevant materials, tools, equipment and personal protective equipment currently used in industry.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Plan and organise despatch operations

1.1

Knowledge of product characteristics and workplace procedures are applied to stock analysis

1.2

Resources including manual handling equipment, employee competencies, storage areas and goods management equipment are identified to match product characteristics

1.3

Deadlines are scheduled to meet order requirements

1.4

Work processes are planned to meet deadlines

2

Organise the storage and despatch of stock

2.1

Employees, equipment and storage areas are allocated and supervised

2.2

Individuals are informed of work requirements and deadlines

2.3

Work processes are monitored to ensure that human resources and equipment are maintained at productive levels in accordance with workplace procedures and work health and safety (WHS)/occupational health and safety (OHS) requirements

2.4

Stock discrepancies are noted and reported in accordance with company procedures

3

Complete documentation

3.1

Required despatch documentation and records are confirmed

3.2

Required despatch documentation and records are completed clearly and proofread

3.3

Required despatch documentation and records are processed in accordance with workplace procedures

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions can be found in the Companion Volume Implementation Guide.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

applying relevant legislation and workplace procedures

communicating and working effectively with others

estimating size, shape and special requirements of goods and loads

identifying relevant stock and goods coding and labelling, including Australian Dangerous Goods (ADG) Code and International Maritime Dangerous Goods (IMDG) Code markings

modifying activities depending on operational contingencies, risk situations and environments

monitoring work activities in terms of planned schedule

operating and adapting to differences in equipment in accordance with operating procedures

reading, interpreting and following relevant instructions, procedures, information and signs

reporting and/or rectifying identified problems, faults or malfunctions promptly, in accordance with regulatory requirements and workplace procedures

selecting and using relevant equipment and communications technology

selecting and using required personal protective equipment conforming to industry and WHS/OHS standards.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

documentation and record requirements for despatch operations

equipment used when organising despatch operations, and the precautions and procedures that should be followed in its use

housekeeping standards and procedures

operational work systems, equipment, management and site operating systems for organising despatch operations

problems that may occur and appropriate action that can be taken to resolve these problems

regulations relevant for organising despatch operations, including the ADG Code and relevant bond, quarantine or other legislative requirements

relevant WHS/OHS and environmental protection procedures and guidelines

site layout and obstacles

workplace procedures and policies for organising despatch operations.

As a minimum, assessors must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations current at the time of assessment.

As a minimum, assessment must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations current at the time of assessment.

Assessment must occur in workplace operational situations where it is appropriate to do so; where this is not appropriate, assessment must occur in simulated workplace operational situations that replicate workplace conditions.

Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate.

Resources for assessment include:

a range of relevant exercises, case studies and/or simulations

applicable documentation including workplace procedures, regulations, codes of practice and operation manuals

relevant materials, tools, equipment and personal protective equipment currently used in industry.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Knowledge of product characteristics and workplace procedures are applied to stock analysis 
Resources including manual handling equipment, employee competencies, storage areas and goods management equipment are identified to match product characteristics 
Deadlines are scheduled to meet order requirements 
Work processes are planned to meet deadlines 
Employees, equipment and storage areas are allocated and supervised 
Individuals are informed of work requirements and deadlines 
Work processes are monitored to ensure that human resources and equipment are maintained at productive levels in accordance with workplace procedures and work health and safety (WHS)/occupational health and safety (OHS) requirements 
Stock discrepancies are noted and reported in accordance with company procedures 
Required despatch documentation and records are confirmed 
Required despatch documentation and records are completed clearly and proofread 
Required despatch documentation and records are processed in accordance with workplace procedures 

Forms

Assessment Cover Sheet

TLIA3018 - Organise despatch operations
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

TLIA3018 - Organise despatch operations

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: